Vanilla Salon Respect Policy Agreement

Employees & Contractors

Vanilla Salon is dedicated to fostering a safe, fun, and friendly environment for all employees, term, and non-term rental contractors and clients. This policy outlines the professional standards expected of all employees to maintain a positive atmosphere, where staff can build lasting relationships with clients and colleagues and grow their careers without fear of negative interference.

At-Will Employment

I understand that my employment with Vanilla Salon is "at-will," which means that either the salon or I can terminate the employment relationship, term rental contracts and non-term rental contracts at any time, with or without cause, and with or without notice. Nothing in this agreement or other Vanilla Salon policies should be interpreted as a contract guaranteeing employment or contracts for a specific period.

No Gossip Policy

Gossip, negative talk, or harmful conversations about the salon, salon owner, salon coordinator, receptionist, co-workers or clients are strictly prohibited. This includes not only engaging in such behavior but also listening to or giving others a platform to engage in it. I acknowledge that participating in or enabling gossip in any area of the salon will result in immediate disciplinary action, including possible termination of employment, term and non-term contracts.

No Spreading of Lies, Misinformation or Sabotaging Behavior

I understand that spreading false information or lies about the salon, salon owner, colleagues, salon operations, or any aspect of the business is strictly prohibited. Additionally, any efforts to sabotage the salon, new hires, or attempts to instigate behavior that isolates or undermines others will result in immediate disciplinary action, including termination of employment, and termination of term, and non-term contracts.

Respect for Clients

I agree to treat all clients with the utmost respect, both during appointments and in any form of communication. I understand that any unprofessional behavior or disparaging remarks towards clients, in or outside of the salon, will result in disciplinary action.

Respect for Stylists and Colleagues

I agree to treat all fellow stylists and colleagues with respect and professionalism at all times. I acknowledge that any unprofessional behavior or disparaging remarks towards colleagues, whether in or outside of the salon, will not be tolerated and will result in disciplinary action.

Professional Conduct on Social Media

I understand that my conduct on social media must reflect the professionalism of Vanilla Salon. I agree not to post negative remarks or engage in unprofessional behavior about Vanilla Salon, staff, or clients on any social media platform. I understand that violations of this policy will result in disciplinary action.

What is Considered Unprofessional Behavior?

To ensure a positive workplace, it is important to clearly understand what behaviors are considered unprofessional. Examples of unprofessional behavior include, but are not limited to:

Gossiping or spreading rumors about Vanilla Salon, the owner, colleagues, or clients, either in person or online
Speaking disrespectfully to the owner of Vanilla Salon. colleagues, clients, or management
Confrontational, argumentative or passive-aggressive conversations with co-workers or staff, instead of bringing matters to management
Using inappropriate language, making offensive jokes, or engaging in discriminatory conduct
Gossiping in the backroom or other areas of the salon, creating an uncomfortable and unsafe environment for the staff and clients
Posting derogatory or negative content about Vanilla Salon, staff, or clients on social media
Exhibiting a negative or uncooperative attitude that disrupts the salon environment

Zero Tolerance for Discrimination or Harassment

Vanilla Salon maintains a zero-tolerance policy for any form of discrimination or harassment based on race, gender, sexual orientation, religion, or any other protected characteristic. I understand that any violation of this policy will result in immediate termination.

Handling Disputes or Issues

If I have any concerns or issues with a colleague, coworker, receptionist or client, I agree to bring the matter directly to the Salon Coordinator. I understand that I must not confront the individual in question or exhibit confrontational, passive-aggressive, backroom gossip, argumentative or rude behavior. Any violation of this policy, including unprofessional handling of workplace conflicts, will result in disciplinary action, up to and including termination.

Non-Retaliation Policy

I understand that Vanilla Salon strictly prohibits any form of retaliation against an employee, term or non-term rental contractor, who has filed a complaint, raised a concern, or reported a violation of this policy. At no time is an employee or contractor who has been reported for any of the actions outlined in this policy allowed to retaliate against the person who made the complaint. Retaliation includes, but is not limited to:

Verbal or physical threats
Hostile or passive-aggressive behavior
Ostracism or exclusion in the workplace
Negative comments, or disparaging remarks aimed at the person who reported the issue
Gossiping in the back room, allowing for an uncomfortable or unsafe work space

Any form of retaliation will result in immediate disciplinary action, up to and including termination. Employees, term, and non-term rental contractors are encouraged to report any instances of retaliation to management immediately, and these reports will be handled confidentially.

Reporting Violations

I understand that if I witness or experience a violation of these policies, I am encouraged to report it immediately to Salon Management. I agree that all reports will be handled confidentially, and I understand that retaliation for reporting in good faith is strictly prohibited.

Progressive Discipline Policy

Vanilla Salon is committed to giving employees, term and non-term rental contractors an opportunity to correct behavior that does not meet our professional standards. In most cases of misconduct or policy violations, the following Progressive Discipline steps will be used:

Verbal Warning:

The employee/contractor will receive a verbal warning outlining the nature of the policy violation or behavior concern. This conversation will serve as an opportunity for the employee/contractor to understand the issue and make necessary improvements.

2. Written Warning:

If the behavior or violation continues after the verbal warning, a formal written warning will be issued. The employee/contractor will be required to acknowledge the written warning in writing, and the warning will be placed in their employee file.

3. Final Written Warning or Suspension:

If further violations occur after the written warning, the employee/contractor may receive a final written warning or be suspended from employment or using the salon space for a designated period. This step serves as a clear indication that termination may occur if the behavior is not corrected immediately.

4. Termination of Employment, Term, or Non-Term Rental Contractor

If the employee/contractor fails to improve after the final warning or suspension, any agreement, term or non-term rental contract agreement with Vanilla Salon may be terminated.

Note:

Vanilla Salon reserves the right to bypass any of these steps and move directly to termination in cases of serious misconduct or behavior that jeopardizes the safety, integrity or reputation of the salon, its staff or clients. Immediate termination may result from severe violations, such as harassment, violence, theft, gross misconduct, or sabotage of business.

I have read and fully understand the terms outlined in Vanilla Salon's Respect Policy. By signing below, I agree to abide by these policies and understand the consequences of any violations. I further acknowledge that this document is not a contract of term or employment, but that failure to adhere to the policies outlined may result in disciplinary action, including termination of my employment or termination of term or non-term rental contract.

I also understand that my employment is at-will, and there is no term contract on behalf of any renters, meaning that either I or Vanilla Salon may terminate the employment relationship at any time, or end any term or non-term rental contract for any lawful reason, with or without cause or notice.

By signing below, you acknowledge and agree to adhere to the following terms and conditions of this policy. Violations of these terms may result in disciplinary action, up to and including termination of employment and termination of any term or non-term contracts.

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Vanilla Salon Respect Policy Agreement

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